FULL-TIME ADMINISTRATIVE & PROJECTS COORDINATOR
What You Will Do
- Manage our small but busy office ensuring that systems and processes are in place so that we can deliver excellent services and grow.
- Plan, promote and organize Gatherings for 6 – 30 people across BC. This includes contracts, quotes, invoices, booking facilities, communicating with participants, purchasing supplies, evaluations, etc.
- Assist in the creation and review of educational and promotional materials. Manage our social media accounts (website, Facebook, in-house event registration).
- Maintain internal filing system using Google Workspace, ensuring administrative records are in keeping with ethics, professional standards and applicable laws.
- Perform general office tasks: email, office scheduling, purchasing, manage inventory and facilities requests, follow up on identified action items.
What We Are Looking For
- Previous experience in office administration, event planning and project management.
- Post-secondary diploma or degree in a relevant field.
- Experience with scheduling software, email, Word, Excel, Google Workspace, Survey Monkey, Canva and other platforms. Excellent written and oral communication skills.
- Self-starter with a commitment to professionalism. Ability to maintain confidentiality, demonstrated initiative, judgment, decisiveness and confidence.
- Detail-oriented, analytical, ability to work independently, good customer care.
You Should Know That
We operate a person-centered, trauma-informed, culturally safe, and strength-based practice. We pride ourselves in weaving self-expression, acceptance, and love into every aspect of our work. We expect you to hold and demonstrate these values.
Job Requirements and Compensation
This is an in-person, full-time role (35 hours per week) that will occasionally require work during the evening. From time to time, you may need to travel, using your personal vehicle (all costs of travel are covered).
Annual salary is $53,000 – $58,000 with three weeks’ vacation.
You will also receive $500 per annum Health Spending Account and Professional Development.
How to Apply:
Submit your resume and cover letter to hadih@emberofhope.ca with the subject line “Application to Administrative and Project Coordinator” by Monday, September 21, 2026.